WEDDING CONTRACT & AGREEMENT
The Fine Print – Please Read
Entire Agreement: This agreement contains the entire understanding between Sydney Davidson Photography and the client. It supersedes all prior and simultaneous agreements between the parties. The only way to amend this agreement is to do so in writing, and providing the document is signed by all relevant parties.
Payment Reservations: Upon your signature, Sydney Davidson Photography will reserve the time and date agreed upon. For this reason, the deposit is nonrefundable if the date is changed or the event is cancelled for any reason; excluding acts of God, fire, strike and/or extreme weather. Half of the price of collection is due upon booking to secure your date. The retainer is nonnegotiable / nonrefundable. If Sydney Davidson Photography feels as if the client is not a good fit, the deposit can be returned upon Sydney Davidson Photography's judgement. The client understands and agrees that the remaining total owed for the service collection described in the contract is to be paid at least one month before the date of the event. In the event that the full amount is not received by the date of service there will be no service provided by Sydney Davidson Photography.
Shooting time + Additions: The day’s schedule and selected methodology are designed to accomplish the goals and wishes of the client in an effective manner for all parties involved. The client and Sydney Davidson Photography agree that positive cooperation and punctuality are therefore essential. Services will commence at the scheduled time. Should any event start late due to any reason whatsoever, Sydney Davidson Photography will not be held liable for any photographs not captured. Should any event start early due to any reason whatsoever, Sydney Davidson Photography will not be held liable for any photographs not captured.
Exclusivity / guest / media / digital rights: It is understood that Sydney Davidson Photography will act as the primary and sole photographer. Sydney Davidson Photography is not opposed to guests taking pictures or videos while we are working, just be advised that as you have hired Sydney Davidson Photography and if guests get in the way then we are less capable of completing our work, especially with excellence.
Model Release: The client hereby assigns and grants Sydney Davidson Photography and its legal representatives the irrevocable and unrestricted right to use and publish photographs of the client or in which the client may be included, for editorial, trade, advertising or any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. The client hereby releases Sydney Davidson Photography and its legal representatives and assigns from all claims and liability relating to said photographs. It is agreed that Sydney Davidson Photography may display and use the photographs taken for advertising, display, website and Internet promotion, photographic contests, public display such as in malls, photography books, photography instructional books, store fronts, window displays, studio display, magazine advertising and any other purpose thought proper by Sydney Davidson Photography.
Breaks / Food: Each photographer will be provided a full guest meal for all collections. If no meal is provided, the photographer(s) reserves the right to go off-site for a meal for 45 minutes. Sydney Davidson Photography will assume no responsibility for any usable photographs missed caused by having to eat off-site.
Saftey: Sydney Davidson Photography reserves the right to refuse to work in any circumstance that places a team member safety or the safety of those being photographed in jeopardy or potential jeopardy. Sydney Davidson has sole discretion over the decision of safety.
Social Media: This clause applies to all social media, including Facebook and blogs. When any product received from Sydney Davidson Photography is posted online it is required that proper recognition be given to Sydney Davidson Photography. The client agrees that they will under no circumstances alter the product’s that are placed in public on the internet. As an artist, Sydney Davidson Photography must require that all work placed online will be accurate representations of the work provided so that future clients have a healthy understanding of the products/services that they will receive. The client agrees to be responsible for any family member or friend who posts any Sydney Davidson Photography products online.
Satisfaction / Accuracy: The client agrees that the work delivered will be of a similar style and caliber to the work on the Sydney Davidson Photography website, and that the photographer(s) will be given creative liberty during the session and in post-processing. The images will be delivered in the form of an online gallery where all the edited images will be downloadable. The product(s) may be posted by Sydney Davidson Photography online, but this is not a certainty. The client agrees that the photographer can only capture the wedding that happens; weather, location, schedule complications, time restraints and subject’s ability to cooperate, are all factors in the quality of the final product(s).
Artistic Rights: Sydney Davidson Photography retains the right of discretion in selecting the photographic materials released to the client. The client shall receive a gallery of photographs to select from and shall not receive any photographic materials not presented to the client. Sydney Davidson Photography also retains the right to make adjustments to the photographs in post-processing as the photographer deems within their creative control.
Limit of Liability: In the unlikely event of severe medical, natural, or other emergencies, it may be necessary to retain an alternative photographer. Sydney Davidson Photography will make every effort to secure a replacement photographer able and/ or willing to provide a similar collection as chosen in this contract at the same/similar price. If such a situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event collection. Sydney Davidson Photography takes the utmost care with respect to exposure, transportation and processing of images; including using professional grade equipment and professional grade backup equipment. However, in the unlikely event of the client’s footage being lost, stolen or destroyed for reasons within or beyond Sydney Davidson Photography’s control, the latter’s liability is limited to the return of 75% payments received for the event collection. The limit of liability shall not exceed the contract price stated herein. The limit of liability for a partial loss of original images shall be a prorated amount of the images lost based on the percentage of total amount of usable images. Not with standing anything contained in this contract, the client’s sole remedy for an actual breach by Sydney Davidson Photography shall be the termination of the contract and a refund of the retainer and other money paid to Sydney Davidson Photography.
Choice of Law: This agreement is governed by the law of the State of Oklahoma. If any dispute arises under this agreement, it shall first go through an alternative dispute resolution. If the dispute cannot be resolved through the alternative dispute resolution process, then either party may bring a claim in the appropriate court in the state of Oklahoma.
Professional media manipulation: Sydney Davidson Photography will allow for limited professional media manipulation (if technically possible) on any of the photographs of the client’s choice. It is understood that if a technicality prevents Sydney Davidson Photography from performing requested media manipulation, or if a technicality prevents the final result to meet the client’s requirement, the client will reside with the fact that Sydney Davidson Photography has performed to its best ability with regard to the specific task and that Sydney Davidson Photography has no further responsibility towards said media manipulation.
Travel + Stay: All drivable travels, 50 miles exceeding area code 74107 is an additional $.50 per mile. If the location is not within drivable distance, the client is expected to provide flights, transportation, & 2 night stay must be covered.
Severablity: If any provision of this contract is held invalid or unenforceable by any court of competent jurisdiction, the other provision of the contract will remain in full force and effect. Any provision of this contract found to be invalid or unenforceable in part or degree will remain in full force and effect to the extent not held invalid or unenforceable.